Server-side filter tasks by _CORA_ELIGIBLE_STATUSES in _match_xlsx_to_clickup,
_match_xlsx_to_content_task, and _distribute_cora_file instead of fetching all
tasks and filtering client-side. Reduce watcher interval from 40m to 10m.
Co-Authored-By: Claude Opus 4.6 (1M context) <noreply@anthropic.com>
Replace emoji prefixes in ClickUp comments and notifications with
plain ASCII tags ([FAILED], [DONE], [WARNING], [STARTED], [OUTLINE]).
Co-Authored-By: Claude Opus 4.6 (1M context) <noreply@anthropic.com>
Windows cp1252 console encoding can't handle → (U+2192), causing
UnicodeEncodeError in logging. Replaced with -> in all runtime strings.
Co-Authored-By: Claude Opus 4.6 (1M context) <noreply@anthropic.com>
Substring and word-overlap matching caused cross-contamination between
similar keywords (e.g. "shaft manufacturing" matching "custom shaft
manufacturing"). Now only exact matches pass immediately; non-exact
pairs are checked via OpenRouter LLM call with session-level caching.
Co-Authored-By: Claude Opus 4.6 (1M context) <noreply@anthropic.com>
- File handler now captures DEBUG+ (was WARNING) for full pipeline visibility
- Add ClickUp comments at every error status transition (missing IMSURL, pipeline crash, content crash)
- Content watcher exception now also sets error status (was silently failing)
- Cora distributor resets matched error tasks to "running cora" when new XLSX arrives
- Add dedicated logs/pipeline_errors.log for tool-handled errors (audit trail)
Co-Authored-By: Claude Opus 4.6 (1M context) <noreply@anthropic.com>
Thread-safe active execution registry in Scheduler tracks which tool
functions are currently blocking. New get_active_tasks chat tool reads
this registry plus loop timestamps to report running tasks, durations,
loop health, and a safe-to-restart verdict.
Co-Authored-By: Claude Opus 4.6 (1M context) <noreply@anthropic.com>
- Move repetitive "Skipping task", "ClickUp task skipped", and "AutoCora
result" messages from INFO to DEBUG level
- Update task-pipeline-flows.md: folder watchers now 40m, add cora_distribute loop
Co-Authored-By: Claude Opus 4.6 (1M context) <noreply@anthropic.com>
- Add _CORA_ELIGIBLE_STATUSES filter so only "running cora" and "error" tasks
get matched during xlsx distribution (prevents accidental "to do" matches)
- Reduce watch_interval_minutes from 60 to 40 for faster Cora file pickup
- Add .txt output to test block generator
- Include docs, scripts, and reference files
Co-Authored-By: Claude Opus 4.6 (1M context) <noreply@anthropic.com>
- "pipeline completed" → descriptive messages for link building and content
- "ClickUp task completed" → "{task} done — ran {tool} successfully"
- "Cora report completed" → "Cora report generated — ready for you to look at it"
Co-Authored-By: Claude Opus 4.6 <noreply@anthropic.com>
- Add set_custom_field_smart() to auto-resolve dropdown option UUIDs
- Extend create_task with priority, assignees, time_estimate params
- Expand clickup_create_task tool and CLI script with tags, due dates, custom fields
- Add _comment_distributed_tasks to post clear ClickUp comments on Cora distribution
(e.g. "Cora XLSX moved to cora-inbox" / "content-cora-inbox")
- Remove unused _find_all_todo_tasks; simplify AutoCora sibling matching
- Add tests for set_custom_field_smart dropdown and text fields
Co-Authored-By: Claude Opus 4.6 <noreply@anthropic.com>
Replaces all "Customer" field lookups with "Client" to match the new
space-wide dropdown, eliminating the 20+ duplicate list-level fields.
Includes migration script that populated 400 active tasks.
Co-Authored-By: Claude Opus 4.6 <noreply@anthropic.com>
Content Creation tasks with a URL were incorrectly routed to the
optimization path. Now the scheduler sets content_type from Work
Category, and the tool routes on that. Chat callers fall back to
URL-based detection when content_type is empty.
Co-Authored-By: Claude Opus 4.6 <noreply@anthropic.com>
The scheduler sets status to "automation underway" before the tool runs,
so create_content's API re-fetch never saw "outline approved". Now the
scheduler passes the pre-change status via clickup_task_status arg.
Co-Authored-By: Claude Opus 4.6 <noreply@anthropic.com>
The scheduler's blanket auto_execute check was blocking "outline approved"
Content Creation tasks from reaching Phase 2. Now checks
auto_execute_on_status for status-specific overrides. Also adds
trigger_hint to skip log messages for easier debugging.
Co-Authored-By: Claude Opus 4.6 <noreply@anthropic.com>
- Bump Claude Code subprocess timeout from 5 to 15 minutes for longer content tasks
- Fix scheduler result file loop: unlink source if already exists in processed/ dir
- Pass outline save path to execution brain so it writes directly to network share
Co-Authored-By: Claude Opus 4.6 <noreply@anthropic.com>
Only tasks with Work Category in poll_task_types are fetched and
processed. Prevents unrecognized types (SEO Audit, AEO, etc.) from
being evaluated every poll cycle. Falls back to skill_map keys if
the list is empty.
Co-Authored-By: Claude Opus 4.6 <noreply@anthropic.com>
Sends a summary at 6:30 AM weekdays / 8:00 AM weekends (Central) with
Cora reports needing action, outlines to approve, PRs to review, and
errors — grouped by customer. Cora tasks cross-reference network share
folders to show file pipeline status. No LLM API credits burned.
Co-Authored-By: Claude Opus 4.6 <noreply@anthropic.com>
- Stale task recovery threshold 2h → 6h to prevent resetting tasks while Cora is still running
- Add rotating file logger (WARNING+) to logs/cheddahbot.log for debugging
- Silence httpx/httpcore INFO spam from terminal
- Switch watch folder paths from Z: drive letters to UNC paths to avoid intermittent mount drops
- Fix test_db tests to add messages so list_conversations includes them
Co-Authored-By: Claude Opus 4.6 <noreply@anthropic.com>
New watcher thread scans Z:/Cora-For-Human for post-macro Cora xlsx files,
matches them to ClickUp tasks by keyword, and copies to the appropriate
pipeline inbox (Z:/cora-inbox for Link Building, Z:/content-cora-inbox for
Content/OPO). Fixes issue where shared Cora reports left one pipeline's
tasks stuck in automation underway forever.
Co-Authored-By: Claude Opus 4.6 <noreply@anthropic.com>
- Changed Press Release topic source from task_name to "PR Topic" custom field
- Added required_fields config to skill_map so scheduler validates before
setting task to "automation underway"
- Tasks missing PR Topic, Customer, or IMSURL are silently skipped with
a notification and re-checked on next poll
- Updated docs and CLAUDE.md with new field mapping
Co-Authored-By: Claude Opus 4.6 <noreply@anthropic.com>
Remove all KV store reads/writes from task pipeline code. ClickUp is now
the single source of truth for task state. File location (processed/
subfolder) tracks file processing state. Loop timestamps use in-memory
dict on Scheduler.
Source changes:
- scheduler.py: Remove KV dedup, fallback sync path, docx extraction;
tools own their ClickUp sync; in-memory timestamps
- press_release.py: Remove KV state writes, log-only _set_status
- linkbuilding.py: Remove KV state writes, processed/ subfolder check
- content_creation.py: Phase detection via ClickUp API status, remove
KV phase/state tracking, _update_kv_state removed
- clickup_tool.py: Rewrite to query ClickUp API directly
- ui.py: Pipeline status polling is now a no-op
Test changes:
- test_scheduler.py: Remove KV dedup tests, remove fallback path test,
verify ClickUp API calls instead of KV state
- test_content_creation.py: Mock _get_clickup_client for phase detection,
verify ClickUp sync calls instead of KV assertions
- test_linkbuilding.py: Remove KV status test, verify ClickUp API calls
- test_clickup_tools.py: Rewrite for API-backed tools
- test_scheduler_helpers.py: Test in-memory timestamps
Co-Authored-By: Claude Opus 4.6 <noreply@anthropic.com>
Fix 4: Content watcher now sets ClickUp task to "automation underway" after
matching, matching the behavior of the link building watcher.
Fix 5: Content watcher now moves .xlsx files to a processed/ subfolder on
success, preventing re-processing on subsequent scans.
Co-Authored-By: Claude Opus 4.6 <noreply@anthropic.com>
Replace single-day task filter with multi-pass sweep when no explicit
target_date: (1) due today, (2) overdue + current month tag, (3) last
month tag, (4) look-ahead 2 days. Deduplicate across passes.
Remove KV store from submit (dedup by job file existence) and result
poller (scan results/ folder directly, move to processed/ after handling).
Scheduler auto-submit no longer passes explicit target_date.
Co-Authored-By: Claude Opus 4.6 <noreply@anthropic.com>
Add date_updated field to ClickUpTask dataclass. Add _recover_stale_tasks()
to scheduler that resets tasks stuck in "automation underway" for >2 hours
back to "to do" with an explanatory comment. This prevents tasks from being
permanently stuck if CheddahBot crashes mid-execution.
Co-Authored-By: Claude Opus 4.6 <noreply@anthropic.com>
Content tasks now trigger from Cora xlsx files dropped in Z:/content-cora-inbox/
instead of auto-firing from ClickUp polling. The watcher fuzzy-matches files to
ClickUp tasks and auto-detects content type from URL presence (optimization vs
new content). Adds cli_flags support for service page hints.
Co-Authored-By: Claude Opus 4.6 <noreply@anthropic.com>
- Auto-submit Cora jobs for tasks due today on each autocora loop cycle
- Move ClickUp tasks to "automation underway" at submission time
- Default to blank URL for tasks missing IMSURL (new content)
- Use task Keyword field as project_name in folder watcher (not task name)
Co-Authored-By: Claude Opus 4.6 <noreply@anthropic.com>
Automates Cora SEO report workflow: queries ClickUp for qualifying tasks,
submits jobs to a shared folder queue, polls for results, and updates task
statuses. Includes two tools (submit_autocora_jobs, poll_autocora_results),
a scheduler polling loop, and 30 tests.
Co-Authored-By: Claude Opus 4.6 <noreply@anthropic.com>
- Pass scheduler instance to API router and UI for loop timestamps
and force-run endpoints
- Add interruptible waits and force_heartbeat/force_poll methods
- Record last_run timestamps for all scheduler loops in KV store
- Update press release headline examples with real client headlines
Co-Authored-By: Claude Opus 4.6 <noreply@anthropic.com>
Link building runs that finish successfully are already deployed,
so they go straight to complete. PRs still go to internal review.
Co-Authored-By: Claude Opus 4.6 <noreply@anthropic.com>
Prevents the watcher from picking up ~$*.xlsx lock files created by
Excel, which would match the same ClickUp task and corrupt its status.
Co-Authored-By: Claude Opus 4.6 <noreply@anthropic.com>
Tasks now show "automation underway" when the bot picks them up and "error"
on failure, replacing the old "in progress" / "to do" fallbacks that were
invisible on Bryan's ClickUp board. Folder watcher also syncs ClickUp status
on match, missing IMSURL, pipeline failure, success, and exceptions.
Co-Authored-By: Claude Opus 4.6 <noreply@anthropic.com>
- Remove status filter from folder watcher so tasks in any open status
(including "internal review") are matched by keyword
- Add retry logic for stuck processing/blocked/unmatched KV states
- Fix notification ordering (newest first, limit 50) and date parsing
- Use BLM's own .venv Python instead of uv run for subprocess calls
- Document external tools venv convention in CLAUDE.md
Co-Authored-By: Claude Opus 4.6 <noreply@anthropic.com>
Remove placeholder URL fallback from ingest-cora args. Add early
validation in run_cora_backlinks and folder watcher — if IMSURL is
empty, block the task with a notification instead of running with a
fake URL. Update tests to pass money_site_url and add missing-URL test.
Co-Authored-By: Claude Opus 4.6 <noreply@anthropic.com>
Core fixes:
- Rewrite router.py format_messages_for_llm() to properly handle tool
call/result message pairs in OpenAI format instead of faking them as
user messages — root cause of most LLM API errors
- Fix scheduler ignoring auto_execute:false flag, which caused all Link
Building tasks to be incorrectly executed and moved to internal review
- Add safety check so Skipped/Error tool results don't get marked as
completed in ClickUp
Additional improvements:
- Add LLM retry logic (2 retries on transient 5xx/timeout/rate-limit)
- Replace raw LLM tracebacks with friendly error messages
- Fix ghost assistant bubble in UI by deferring append to first chunk
- Auto-title conversations from first user message
- Consistent tool_call_id generation (resolve once, reuse everywhere)
- Reduce pipeline status polling from 3s to 10s
- Update CLAUDE.md: remove stale watchdog/autostart docs
Co-Authored-By: Claude Opus 4.6 <noreply@anthropic.com>
- Remove f-prefix from strings with no placeholders
- Use list unpacking instead of concatenation
- Fix import sorting in test file
- Remove unused Path import
- Use contextlib.suppress instead of try/except/pass
- Wrap long lines to stay under 100 chars
Co-Authored-By: Claude Opus 4.6 <noreply@anthropic.com>
- 4th daemon thread _folder_watch_loop scans Z:/cora-inbox
- Fuzzy-matches .xlsx filename stems to ClickUp Keyword fields
- On match: runs run_cora_backlinks, moves file to processed/
- On failure: marks in KV store, notifies via NotificationBus
- Uses existing _get_clickup_client and notification infrastructure
Co-Authored-By: Claude Opus 4.6 <noreply@anthropic.com>
The press release tool now handles its own ClickUp sync lifecycle when
a clickup_task_id is provided — sets status to "in progress" with a
starting comment, uploads docx attachments after creation, then sets
status to "internal review" with a completion comment. The scheduler
now passes clickup_task_id to tools and defers to tool-level sync when
detected, falling back to scheduler-level sync for other tools.
ToolRegistry.execute() now filters args to accepted params to prevent
TypeError when extra keys (like clickup_task_id) are passed to tools
that don't accept them.
Co-Authored-By: Claude Opus 4.6 <noreply@anthropic.com>
Remove unused modules that were never called at startup:
- cheddahbot/skills/__init__.py (dead @skill decorator system)
- cheddahbot/providers/__init__.py (empty placeholder)
- cheddahbot/tools/build_skill.py (depends on dead skills system)
- cheddahbot/tools/build_tool.py (security risk: generates arbitrary Python)
Also fix all pre-existing ruff lint errors across the codebase:
- Fix import sorting, unused imports, line length violations
- Fix type comparisons (use `is` instead of `==`)
- Fix implicit Optional types (dict -> dict | None)
- Fix unused variables, ambiguous variable names
- Apply ruff format for consistent style
Co-Authored-By: Claude Opus 4.6 <noreply@anthropic.com>
Add Database.disable_task() public method and replace direct _conn
access in scheduler._run_due_tasks().
Co-Authored-By: Claude Opus 4.6 <noreply@anthropic.com>
When a press release task completes, docx file paths are extracted from
the tool output and uploaded as attachments to the ClickUp task. The
completion comment now includes an attachment count note.
Co-Authored-By: Claude Opus 4.6 <noreply@anthropic.com>
Third daemon thread polls ClickUp every 20 minutes, discovers new tasks,
maps Task Type to skills via config, and auto-executes or queues for
approval. On completion updates ClickUp status + comments with results.
Recovers orphaned executing tasks on startup. Pushes all events through
the NotificationBus for UI-agnostic delivery.
Co-Authored-By: Claude Opus 4.6 <noreply@anthropic.com>
- Agent: deduplicate tool calls across iterations, reduce max iterations
10→5, add system prompt instructions to prevent re-calling tools
- Router: preserve tool name in history messages, add anti-loop and
delegate_task instructions to system prompt
- Memory: auto_flush now deletes flushed messages from DB so conversations
don't get re-summarized repeatedly, skip tool results in summaries
- DB: add delete_messages() method, include message id in get_messages()
- Scheduler: stop logging routine heartbeat checks to daily log
Co-Authored-By: Claude Opus 4.6 <noreply@anthropic.com>
Chat brain uses OpenAI-compatible APIs (OpenRouter/Ollama/LM Studio) for
all UI conversations, giving full control over system prompts so the
Cheddah personality works correctly. Execution brain uses Claude Code CLI
for heartbeat, scheduled tasks, and delegated system-level work.
- Split llm.py: chat() routes through OpenAI-compat only, new execute()
calls Claude CLI with Bash/Read/Edit/Write/Glob/Grep tools
- Add chat_model config field (default: openai/gpt-4o-mini)
- Add delegate_task tool bridging chat brain to execution brain
- Scheduler/heartbeat now use execute_task() for real CLI power
- UI dropdown shows chat-only models with custom value support
- Updated model list to current OpenRouter top models (Feb 2026)
Co-Authored-By: Claude Opus 4.6 <noreply@anthropic.com>
Multi-model AI assistant with Gradio UI, persistent memory, 15+ tools,
and meta-tools for runtime tool creation. Routes Claude models through
Claude Code SDK (Max subscription), cloud models through OpenRouter,
and local models through Ollama/LM Studio.
Co-Authored-By: Claude Opus 4.6 <noreply@anthropic.com>
PeninsulaInd